The virtual filing cabinet will ensure no documents get lost between departments, employees or communications.
Centralised document library
Documents are utilised across the platform. Whether an important policy needs to be circulated as part of communication, an SOP to be included in an objective or perhaps product specification that is important for a whole team.
StaffCircle cloud HR software includes a document library which enables individuals, departments, teams, sites and organisations to have their own document directory which can be used to store employee handbooks, procedures, images, forms and more.
This means that instead of having to keep paper in clunky file cabinets, documents can now be stored, filtered, added, deleted and downloaded easily from the profile.
However, it’s not just about archiving information as much as making the whole process of document management easier, covering everything from branded templates, improving workflows, reviews and objectives, as well as being able to sort through sometimes technical information – not to mention the general document editing and management tasks.
Safe and secure
Automatic virus scanning checks occur after each document or file is uploaded to ensure users are protected.The software also aims to avoid duplication – it’s quite common to end up with two copies of the same report, or possibly more. StaffCircle will alert you if a document has been saved twice by analysing names and project data.
Advantages of online data storage
- File recovery
- Cost saving
- Easy sharing
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