Service Level Agreement

Core services provided

As a software solution provider, StaffCircle offers complete worker engagement solutions, specifically for the corporate and business user with the same high level of customer service and account management that is available across all our products. In line with our terms and conditions of service; the following document details our commitment to you to ensure that you always receive an industry-leading level of service.
StaffCircle Ltd provides various services for our customers. The core services we currently offer are:
StaffCircle [Business|Corporate|Enterprise]

StaffCircle is a complete worker productivity cloud solution with:


  • Multi-layer tenant data segregation
  • Native Azure Platform
  • Each tenant runs on separate domain
  • Customer maintains control over their tenant

Customer controls access

  • Optional Role-based permissions via Admin Dashboard (all licenses)
  • Integration with your existing Identity Management – example: Active Directory (Enterprise licenses)
  • SAML 2.0 interface to Single Sign-On & Active Directory (Enterprise license)
  • Access Control Reporting built into platform (all licenses)

Add-on and professional services

StaffCircle also provides additional add-on services, training and professional services. These services will be provided in conjunction with providing the StaffCircle solution and can include services such as Custom Module design, Content creation or customisation services, integration services, discovery workshops, project scoping or additional training. Professional Services and additional add-on services do not usually carry a specific warranty but StaffCircle will give best endeavours to rectify faults or provide liaison with the specific service provider or external consultants in order to provide a fix if required.

Service performance

Our customers rely on us to provide them with highly reliable services and we endeavour to provide near-perfect performance 100% of the time through careful planning, redundant systems and careful monitoring; however as with any software very occasionally issues can arise.

The following service endpoints are monitored and generate our SLA Performance metrics and we guarantee to our customers as follows:

IP Network* (our network edge) availability: IP Network (our network edge) availability:99.95% average
StaffCircle End User Portal and Progressive Web Apps availability:99.90% average
StaffCircle Company Administrator Portal availability:99.90% average
StaffCircle API availability:99.90% average
StaffCircle CDN availability:99.90% average
StaffCircle Storage availability:99.90% average
StaffCircle Real-time message queues:99.90% average

SLA performance metrics

*Uptime guarantees are based on normal working operation and do not cover pre-planned maintenance, emergency maintenance or downtime resulting from DDoS and DoS attacks… (i.e. attacks by an external party that cause our service availability to be reduced)

We monitor our network and platform 24x7x365 using a variety of tools including an externally located 3rd party monitor called Uptime Robot which provides a real-time and monthly service uptime report which we make available at

Planned and emergency maintenance

StaffCircle will need to perform planned or emergency maintenance and upgrades from time to time. Customers will be informed of planned maintenance at least 48 hours prior to the planned maintenance window. Customers will be informed of emergency maintenance at least 3 hours prior to the emergency maintenance window. Both planned and emergency maintenance will be scheduled for out of normal working hours, from 16:00 to 05:00 weekdays or weekends.

SLA under-performance

In the event we do not meet or surpass these uptime metrics, a service credit will be available from us as follows:

0.2% over uptime target = 5% refund of your monthly service credit*
0.3% over uptime target = 10% refund of your monthly service credit*
0.4% over uptime target = 20% refund of your monthly service credit*
0.5% over uptime target = 30% refund of your monthly service credit*
0.6% over uptime target = 40% refund of your monthly service credit*
0.7% over uptime target = 50% refund of your monthly service credit*
0.8% over uptime target = 60% refund of your monthly service credit*
0.9% over uptime target = 70% refund of your monthly service credit*
1.0% over uptime target = 80% refund of your monthly service credit*
1.1% over uptime target = 90% refund of your monthly service credit*

For Network Uptime, each 0.1% over the uptime target results in a 10% refund of your monthly service up to the maximum of the total monthly service.

Support service level and escalation process

*All service credits are given as percentage discounts from the monthly service charge; charges for successful phone calls made by customers are not included in the service credits and will still need to be paid. SLA service credit claims must be made in writing to within 30 days of the end of the month in which the outage/SLA failure occurred. Service Credits will be credited to the customer’s account within 30 days once the claim has been verified and accepted by a Company Director.

StaffCircle believes in offering our customers a great level of support. Our Customer Service level guarantee and escalation process is below. This is available for service affecting issues only, non-service affecting issues will be dealt with during 08:30-18:00 Monday to Friday and with a response within 3 hours.

Customer Support:
(Response via email, support ticket or phone within 3 hours – 08:30-18:00 Monday to Friday)
Telephone: 0203 900 3443 (option 2)

Customer Operations Manager (Response via email, support ticket or phone within 6 hours)

CEO: Mark Seemann (Response via email or phone within 72 hours)

Out-of-hours support is available using our ticket system via our online support site at (Response to the ticket within 18 hours)

Termination of contract

StaffCircle provides its service on a 36, 48 or 60-month contract, please see your specific service plan and terms and conditions of service for the specific contract term. If you wish to cancel your service inside the initial contract term then the full contract will still be payable. In the unlikely event that StaffCircle has failed to reach its SLA uptime targets, as specified above, for 3 consecutive months, the customer has the right to cancel their service giving only one month’s notice. The customer will still be required to pay for their service to the end of that specific month and any additional services consumed during this period.

Deletion of Data

StaffCircle agrees to delete StaffCircle platform based customer data within 30 days from receipt of the StaffCircle Data Removal Request form which is duly completed and signed by a director of the customer’s organisation. The StaffCircle Data Removal Request form will be supplied to the customer on request to their StaffCircle account manager.