One accurate record for every employee
A people database — sometimes called employee database software — is the central record of who works for you: their personal and contact details, role, manager, department and site, plus the documents and history that go with them. When it is accurate, everything else in HR gets easier.
The trouble is that employee data is usually scattered across an HRIS, spreadsheets, shared drives and email. StaffCircle removes the disconnect between traditional HR records and your performance, engagement and employee development tools. Each person’s profile holds their employment details alongside their skills, objectives, reviews, training logs and awards, so managers and HR work from one source of truth.
Everything you need to manage employee records
From the first day of onboarding to the leaver process, StaffCircle keeps people data accurate and secure.
Complete employee profiles
Record personal information, address and contact details, employment type, status and contract type, start date, role, manager, department and site — plus emergency contacts and next of kin.
Custom fields
Need to store something extra? System administrators can create custom fields in a range of data types, mark them as sensitive and export them through reports.
Permissions and audit trail
Security groups control access, so managers see their own teams and administrators see everyone. An audit log tracks adds, changes, deletes and assignments.
Documents and assets
Store employee documents in personal or company folders, and keep records of benefits, licences, permits, visas and IT equipment against each person.
People reports
Run reports on new starters, leavers, movers between departments and roles, contracts, payroll and salary overviews, and logins — then export to CSV.
Sync with your HRIS
Connect StaffCircle with HRIS and payroll platforms such as IRIS, BambooHR, Access, Personio and HiBob, or keep records up to date with Microsoft 365 and Google data sync.
How the StaffCircle people database works
Bring your people in
Import employees from a template or connect your HRIS, then activate accounts individually or in bulk.
Onboard new starters
Collect data from new starters securely before they join, then convert them into employees in the People area.
Keep records current
Employees update their own profile details, while managers and HR maintain employment, role and department information.
Report and manage leavers
Use people reports and dashboards to understand your workforce, and follow a standard leaver process when people move on.
People database FAQs
What is a people database?
A people database is a central, secure record of every employee — personal and contact details, employment information, role, manager, department and site — along with the documents and history attached to them. In StaffCircle it also connects to skills, objectives, reviews and training.
Who can see employee information?
Access depends on permissions. Employees can see their own information, managers typically see the people they manage, and system administrators can see everyone. Security groups let you control access to sensitive fields and documents.
Can StaffCircle sync with our existing HRIS?
Yes. StaffCircle integrates with HRIS and payroll platforms including IRIS, BambooHR, Access, Personio and HiBob, and offers data sync with Microsoft 365 and Google Workspace.
Can we store information that is not in the standard profile?
Yes. System administrators can add custom fields in different data types, make them sensitive if required, and export them through the Other Items report.
Can employees update their own details?
Yes. Employees can update their own profile information, including their profile photo, which reduces form-filling for HR and keeps records accurate.
Related StaffCircle features and guides
Ready to bring your people data together?
StaffCircle connects accurate employee records with performance, development and engagement, so HR spends less time on admin and more on strategy.