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Module: Holiday & Absence

Persona: Employee

Submit an absence request

In this lesson, we will look at how you can use the StaffCircle platform to submit absences requests such as illnesses, or doctor’s appointments. These are absences which require you to take time out of the business, but do not directly impact your holiday balance.

Step One

Navigate to the Time Off area using the side-bar navigation on the left-hand side of your screen. This is usually displayed as a a person laying in a bed. This page will automatically load the ‘HOLIDAYS’ tab.

Click the ‘ABSENCES’ tab at the top of the page to navigate to the Absences area.

If you are using our new menu feature, hover over the Time Off section of the side-bar, then navigate to:

Time Off ➡️Absences

Select the ➕ next to Absences and skip to step three of this guide.

Step Two

Click the plus button in the right corner of the screen to start to process of submitting a new absence request request. This will open the ‘New request’ pull out drawer.

Step Three

Select the absence type from the drop-down menu, taking in to account that the absence you are requesting may be restricted. We would recommend contacting your Manager in these instances.

Populate the rest of the fields within the form including the dates (or hours) which apply.

Absence requests can be backdated.

In the Overlaps section, the system will advise as to whether anyone else within your team has time off on these dates (including any pending requests).

Step Four

Add a note in the text box at the bottom of the form (some text may have already been pre-populated for you, but you can amend this if you wish).

Click the ‘Submit’ button at the bottom of the form to submit your request for approval. Your manager will receive a notification to approve this request.

Step Five

Your absence request will now appear within the ABSENCES tab. This will typically enter a ‘pending’ state until it has been approved by your line manager. You can check the status of your request by hovering over the initial icon in the row as shown below.

Once your absence request has been approved, you will receive a notification and the icon next to your request will change to either approved or declined.